Organize your eArchive and stay compliant with Fiscalization 2.0
With the introduction of Fiscalization 2.0 and mandatory eInvoice exchange, a key question arises: where and how should eInvoices be stored to remain legally compliant?
M-Files as eArchive
M-Files, a document management platform, enables centralized storage of eInvoices in their original format.
This ensures your archive remains structured, secure, and fully compliant with legal requirements.
Whether you use M-Files in the cloud or in your own environment, you get continuous access to documents and a high level of security.
Law requirements
Companies must ensure that eInvoices are:
In practice, this means that an eArchiving system must provide:
Key capabilities
in their original format (e.g. XML), with an optional visual representation (PDF)
(supplier, date, amount, tax ID, approval status, etc.)
for every access and change
Retrieval of eInvoices from services, classification, and storage in a structured archive
aligned with internal policies and regulatory requirements
How it works in practice
eInvoices (XML with a PDF representation) are automatically retrieved from service providers and imported into M-Files with predefined metadata (supplier, date, amount, currency, cost center, etc.).
Retention periods are defined in advance, with protection against accidental deletion.
Access rights are assigned by role (finance, accounting, procurement, audit). All user actions are logged to ensure a complete activity record.
Invoices and related documents can be securely shared, with a clear audit record of access and downloads.
Benefits for your team
Work in the cloud or on your own infrastructure, with processes tailored to how your organization operates.
Each team member can tailor document views to their needs - by supplier, period, invoice status, or any other criteria.
Frequently Asked Questions
What matters is that the system you use meets the required criteria - authenticity, integrity, readability, availability, and preservation of the original format.
The PDF serves as a human-readable representation and can be stored alongside the XML.
Digitize documents, simplify processes, and make collaboration easier. All with one solution.
Try our solution for free or schedule a demo with our team.
